Upon request the archive supplies you with documents, counsels you on questions of records management and of dealing with digital documentation. It furnishes particulars on the history of the institution and its connected people, and supports users with their undertakings. In the field of scholarly research and teaching the archive partakes in projects, which are of significance for the historical depiction of the University of Music and Performing Arts Graz, and conducts independent researches to the institutional, academic and intellectual history.
What do I have to submit to the archive as an employee of the University of Music and Performing Arts?
All kind of documents, that accrue at the completion of work tasks in the different facilities and departments of the University of Music and Performing Arts, and that aren't any longer needed for the ongoing course of business. These records have to be on offer for the archive at the latest after the seventh year, in that it was created or last edited. Written, visual, auditory and digital material can be preserved on a permanent basis and can be made accessible. Of special interest are e.g. records of events, documents of artistic-academic projects or significant correspondences with peers.
I don't wish that everybody can look through and use materials that I submit to the archive. Are these documents protected in any way in the archive?
The documents that you are submitting to the archive of the university underlie protection periods that are regulated by federal archive law. These are essentially in place until 30 years after the last content-related editing, in individual cases shortened to 20 years, to make scholarly research possible. Individual-related data is only permitted to be released 10 years after the death of the person concerned. Besides, the access of the archive material normally ensues only personal and for official, scholarly or journalistic purposes. The archive ensures the protection of personality rights and data protection and counsels the users regarding this.
When I submit records to the archive and I need them again at a later point is it possible to look through them once more?
Yes, administrative material can be requested and looked through by the responsible authorities at any time. In case of urgent requests the staff of the archive can do the research for you.
Where do I get further information regarding the inventory, projects and using options of the archive?
Further information can be found on the homepage of the archive of the university. An overview of the available online material is given at http://www.uakug.findbuch.net